PARKWAY LOCAL SCHOOLS
BOARD OF EDUCATION ORGANIZATIONAL MEETING
TUESDAY, JANUARY 8, 2019 @ 6:30 P.M.
COMMUNITY ROOM
OPENING
Mrs. Melissa Burtch to conduct the opening of the meeting as the appointed President Pro-Tempore.
A. CALL TO ORDER
B. ROLL CALL
C. RECOMMENDED ACTIONS
1. Nomination(s) and Election of Board President for 2019.
Nomination: ____________________ By ______________________.
Nomination: ____________________ By ______________________.
Being that there are no other nominations, Melissa Burtch closed the nominations.
That __________________be elected President of the Board of Education for 2019.
Roll Call: _____ Mr. Armstrong _____ Mr. Lyons
_____ Mrs. Burtch _____ Mr. Swygart
_____ Mr. Gaerke
THE PRESIDENT ASSUMES DUTIES AT THIS TIME.
2. Nomination(s) and Election of Board Vice-President for 2019.
Nomination: _____________________ By _____________________.
Nomination: _____________________ By _____________________.
Being that there are no other nominations, the Board President closed the nominations. That __________________be elected Vice President of the Board of Education for 2019.
Roll Call: _____ Mr. Armstrong _____ Mr. Lyons
_____ Mrs. Burtch _____ Mr. Swygart
_____ Mr. Gaerke
3. Appointment of Committees and Liaison Representatives for 2019.
AUDIT/FINANCE: Matthew Swygart /Todd Gaerke
BLDGS/GRNDS: Jeffrey Armstrong _ /Matthew Swygart
​
TRANS: Tom Lyons /Todd Gaerke
FOOD SERVICE: Todd Gaerke /Matt Swygart
POLICY: Tom Lyons /Melissa Burtch
PERSONNEL: Melissa Burtch /Jeffrey Armstrong__
O.S.B.A./
LEGISLATIVE: Jeff Armstrong /Melissa Burtch
ATHLETIC: Tom Lyons
STUDENT ACHIEVEMENT/CURRICULUM: Melissa Burtch
PUBLIC RELATIONS: Jeff Armstrong
NEGOTIATIONS: Matthew Swygart /Tom Lyons
4. Moved by _______, Seconded by _______ that the regular board meetings of the Parkway Local Board of Education for 2019 be held on the ______/___________
of each month in the community room with a starting time of ________ p.m.
Roll Call: _____ Mr. Armstrong _____ Mr. Lyons
____ Mrs. Burtch _____ Mr. Swygart
_____ Mr. Gaerke
5. Moved by _______, Seconded by _______ that the following yearly procedures
be approved:
A. That the treasurer be authorized to pay all bills as presented provided there are sufficient funds and purchase orders have properly been issued. A monthly report shall be presented to the Board of Education.
B. That the Superintendent be named Purchasing Agent.
C. That the Administration be authorized to apply for and the Elementary Principal serve as coordinator of Federal and State Programs as deemed necessary.
D. That the Treasurer be authorized to request advance tax money from the County Auditors as funds are available and payable to the school district.
E. That the Treasurer be authorized to invest inactive funds with interest payable each month or at maturity.
F. That the Treasurer be bonded in the amount of $20,000 for faithful performance bonds----Reference 5755.412 O.R.C.
G. That the Superintendent, Treasurer, and Board President be named as the District’s Record Commission.
H. That the Treasurer be appointed as the authorized financial agent for all transactions involving, but not limited to, depository banks, Star Ohio, and any other financial institution as approved by the Ohio Revised Code.
I. That the Superintendent be authorized to approve professional meeting attendance and expenses for district personnel as deemed appropriate during 2019. Reimbursement will be in accordance with the negotiated agreement for personnel with teaching contracts.
J. That the Treasurer be authorized to make necessary advances to various funds with a list of such advances to be presented as a part of the Treasurer’s regular monthly report.
K. That the Treasurer be authorized to make Appropriation and Certificate of
Estimated Resources Amendments as necessary throughout the year.
L. That the rate of pay for the Board be set as the maximum as allowed by law per meeting with a maximum of thirteen paid meetings for the year.
M. That the Middle School Principal be named approving officer for The Klein Trust with the Treasurer certifying expenses and balances to the Van Wert County Foundation.
N. That the Superintendent be authorized to serve as district representative to acquire Federal Surplus Property from the State of Ohio Agency for Surplus Property.
O. That the Board approve employment resolutions for legal services through Scott, Scriven and Wahoff and Peck, Shaffer, and Williams.
P That the board appoint the Superintendent or Designee for public records law training.
Q. That the Board President be appointed Treasurer Pro-Tem in the absence
of the Treasurer.
Roll Call: _____ Mr. Armstrong _____ Mr. Lyons
_____ Mrs. Burtch _____ Mr. Swygart
_____ Mr. Gaerke
6. Moved by _______, Seconded by _______ that the Board service fund of $3,000 be established for the Parkway Local Board of Education.
Roll Call: _____ Mr. Armstrong _____ Mr. Lyons
_____ Mrs. Burtch _____ Mr. Swygart
_____ Mr. Gaerke
7. Moved by _______, Seconded by _______ that the meeting be adjourned.
Roll Call: _____ Mr. Armstrong _____ Mr. Lyons
_____ Mrs. Burtch _____ Mr. Swygart
_____ Mr. Gaerke
Time: _____________
PARKWAY LOCAL SCHOOLS
BOARD OF EDUCATION REGULAR MEETING
TUESDAY, JANUARY 8, 2019 @ 6:45 P.M.
COMMUNITY ROOM
OPENING
A. CALL TO ORDER
B. ROLL CALL
Roll Call: _____ Mr. Armstrong _____ Mr. Lyons
_____ Mrs. Burtch _____ Mr. Swygart
_____ Mr. Gaerke
C. PLEDGE OF ALLEGIANCE
THIS MEETING IS A MEETING OF THE BOARD OF EDUCATION IN PUBLIC FOR THE PURPOSE OF CONDUCTING THE SCHOOL DISTRICT’S BUSINESS AND IS NOT TO BE CONSIDERED A PUBLIC COMMUNITY MEETING. THERE IS A TIME FOR PUBLIC PARTICIPATION DURING THE MEETING AS INDICATED ON THE AGENDA.
THE PARKWAY LOCAL BOARD OF EDUCATION IS BEING ASKED TO CONSIDER A NUMBER OF ITEMS TOGETHER IN ONE MOTION (FOLLOWING A CONSENT AGENDA FORMAT). THESE ITEMS ARE PRESENTED UNDER THE “TREASURER’S REPORT” AND UNDER THE “SUPERINTENDENT’S REPORT” SECTIONS OF THIS AGENDA. BOARD MEMBERS SHOULD REVIEW THESE ITEMS AND REQUEST ANY ITEM(S) HE OR SHE WOULD LIKE TO HAVE CONSIDERED SEPARATELY REMOVED FROM THE CONSENT RECOMMENDATION AND INCLUDED FOR A SEPARATE BOARD DECISION.
D. Moved by _______, Seconded by _______ that the agenda be approved as
presented.
Roll Call: _____ Mr. Armstrong _____ Mr. Lyons
_____ Mrs. Burtch _____ Mr. Swygart
_____ Mr. Gaerke
E. RECOGNITION OF VISITORS (*)
-
Reception of Public
F. TREASURER’S REPORT
Treasurer’s Consent Items
-
Approve the following meeting minutes:
December 7, 2018 Special Meeting
December 11, 2018 Regular Meeting
-
Approve the Treasurer’s Report and Payment of Bills as Presented.
-
Approve increase in Permanent Appropriations of $342,696 in the General Fund Object 600 to reflect planned construction of football bleachers.
Inside Outside
General Fund 5.2 16.2
8.97
Permanent Improvement 1.5
Bond Fund 4.2
Classroom Facility Maintenance .5
End of Treasurer’s Consent Items
Moved by _______, Seconded by _______
Roll Call: _____ Mr. Armstrong _____ Mr. Lyons
_____ Mrs. Burtch _____ Mr. Swygart
_____ Mr. Gaerke
G. ADMINISTRATIVE REPORTS
1. Mr. Fortkamp
2. Mr. Woods
3. Mr. Esselstein
H. SUPERINTENDENT’S REPORT
-
Mileage Rate Update - $0.58/mile
Superintendent’s Consent Items
End of Superintendent’s Consent Items
Moved by _______, Seconded by _______
Roll Call: _____ Mr. Armstrong _____ Mr. Lyons
_____ Mrs. Burtch _____ Mr. Swygart
_____ Mr. Gaerke
I. MoVED by _______, secondED by _______ that the Board
pursuant to Ohio Revised Code Section 121.22 adjourn to
executive session for the express purpose of discussing:
-
_____ Personnel
______ Appointment or Evaluation ______ Promotion
______ Employment ______ Demotion
______ Dismissal ______ Compensation
______ Discipline ______ Investigation of
charges or complaints
against an employee,
official or student.
2. _____ Property purchase or sale
3. _____ Conferences with an attorney involving pending or imminent
court action
4. _____ Negotiations (Preparing, Conducting, or Reviewing)
5. _____ Confidential matters as required by federal/state laws, statutes
6. _____ Security arrangements
Roll Call: _____ Mr. Armstrong _____ Mr. Lyons
_____ Mrs. Burtch _____ Mr. Swygart
_____ Mr. Gaerke
Time Entered: _______ Time Returned to Regular Session: _______
J. ADJOURNMENT
Moved by _______, Seconded by _______ that the meeting be adjourned.
Roll Call: _____ Mr. Armstrong _____ Mr. Lyons
_____ Mrs. Burtch _____ Mr. Swygart
_____ Mr. Gaerke
Time: _______
(*) Each person addressing the Board shall give his/her name and address. If several people
wish to speak, each person will be allotted three minutes until the total time of 30
minutes is used. During that period, no person may speak twice until all that desire to
speak have had the opportunity to do so. Persons desiring more time should follow the
procedure of the Board to be placed on the regular agenda. The period of public
participation may be extended by a vote of the majority of the Board.