Parkway Board of Education

Parkway Local School Board of Education Members
Email

Jeff Armstrong - armstrj@parkwayschools.org
Melissa Burtch - burtchm@parkwayschools.org
Todd Gaerke - gaerket@parkwayschools.org
Tom Lyons - Lyonst@parkwayschools.org
Matt Swygart - mattswygart@parkwayschools.org


PARKWAY LOCAL SCHOOLS
BOARD OF EDUCATION ORGANIZATIONAL MEETING
TUESDAY, JANUARY 8, 2019 @ 6:30 P.M.
COMMUNITY ROOM


OPENING

 

Mrs. Melissa Burtch to conduct the opening of the meeting as the appointed President Pro-Tempore.

 

A.        CALL TO ORDER

 

B.        ROLL CALL

 

C.        RECOMMENDED ACTIONS

 

1.         Nomination(s) and Election of Board President for 2019.

 

       Nomination:    ____________________ By ______________________.

 

       Nomination:    ____________________ By ______________________.

 

            Being that there are no other nominations, Melissa Burtch closed the nominations. 

That __________________be elected President of the Board of Education for 2019.

 

Roll Call:                       _____  Mr. Armstrong            _____  Mr. Lyons

                                    _____  Mrs. Burtch                 _____  Mr. Swygart   

                                    _____  Mr. Gaerke                            

 

THE PRESIDENT ASSUMES DUTIES AT THIS TIME.

 

2.         Nomination(s) and Election of Board Vice-President for 2019.

 

        Nomination:    _____________________ By _____________________.

 

        Nomination:    _____________________ By _____________________.

 

Being that there are no other nominations, the Board President closed the nominations.  That __________________be elected Vice President of the Board of Education for 2019.

           

Roll Call:                        _____  Mr. Armstrong            _____  Mr. Lyons

                                    _____  Mrs. Burtch                 _____  Mr. Swygart

                                    _____  Mr. Gaerke     

                       

3.         Appointment of Committees and Liaison Representatives for 2019.

 
             AUDIT/FINANCE:   Matthew Swygart       /Todd Gaerke              

 

            BLDGS/GRNDS:      Jeffrey Armstrong   _  /Matthew Swygart     

            TRANS:                  Tom Lyons                  /Todd Gaerke            

 

            FOOD SERVICE:      Todd Gaerke              /Matt Swygart            

            POLICY:                  Tom Lyons                  /Melissa Burtch          

 

            PERSONNEL:            Melissa Burtch            /Jeffrey Armstrong__

 

            O.S.B.A./

            LEGISLATIVE:          Jeff Armstrong            /Melissa Burtch          

 

            ATHLETIC:              Tom Lyons                                                    

 

            STUDENT ACHIEVEMENT/CURRICULUM:    Melissa Burtch                                         

 

            PUBLIC RELATIONS:    Jeff Armstrong                                          

            NEGOTIATIONS:          Matthew Swygart       /Tom Lyons               

 

4.         Moved by _______, Seconded by _______ that the regular board                  meetings of the Parkway Local Board of Education for 2019 be held on the ______/___________

            of each month in the community room with a starting time of ________ p.m.

 

Roll Call:         _____  Mr. Armstrong            _____  Mr. Lyons

                                    ____    Mrs. Burtch                 _____  Mr. Swygart

                                    _____  Mr. Gaerke

 

5.         Moved by _______, Seconded by _______ that the following yearly procedures

            be approved:

 

A.        That the treasurer be authorized to pay all bills as presented provided there are sufficient funds and purchase orders have properly been issued.  A monthly report shall be presented to the Board of Education.

 

B.        That the Superintendent be named Purchasing Agent.

 

C.        That the Administration be authorized to apply for and the Elementary Principal serve as coordinator of Federal and State Programs as deemed necessary.

 

D.        That the Treasurer be authorized to request advance tax money from the County Auditors as funds are available and payable to the school district.

 

E.         That the Treasurer be authorized to invest inactive funds with interest payable each month or at maturity.

F.         That the Treasurer be bonded in the amount of $20,000 for faithful performance bonds----Reference 5755.412 O.R.C.

 

G.        That the Superintendent, Treasurer, and Board President be named as the District’s Record Commission.

 

H.        That the Treasurer be appointed as the authorized financial agent for all transactions involving, but not limited to, depository banks, Star Ohio, and any other financial institution as approved by the Ohio Revised Code.

 

I.          That the Superintendent be authorized to approve professional meeting attendance and expenses for district personnel as deemed appropriate during 2019.  Reimbursement will be in accordance with the negotiated agreement for personnel with teaching contracts.

 

J.          That the Treasurer be authorized to make necessary advances to various funds with a list of such advances to be presented as a part of the Treasurer’s regular monthly report.

 

            K.        That the Treasurer be authorized to make Appropriation and Certificate of

Estimated Resources Amendments as necessary throughout the year.

 

L.         That the rate of pay for the Board be set as the maximum as allowed by law per meeting with a maximum of thirteen paid meetings for the year.

 

M.        That the Middle School Principal be named approving officer for The Klein Trust with the Treasurer certifying expenses and balances to the Van Wert County Foundation.

 

N.        That the Superintendent be authorized to serve as district representative to acquire Federal Surplus Property from the State of Ohio Agency for Surplus Property.

 

O.        That the Board approve employment resolutions for legal services through Scott, Scriven and Wahoff and Peck, Shaffer, and Williams.      

 

P      That the board appoint the Superintendent or Designee for public records                   law training.

 

            Q.        That the Board President be appointed Treasurer Pro-Tem in the absence

                        of the Treasurer.

 

            Roll Call:           _____  Mr. Armstrong            _____  Mr. Lyons

                                    _____  Mrs. Burtch                 _____  Mr. Swygart

                                    _____  Mr. Gaerke

           

6.         Moved by _______, Seconded by _______ that the Board service fund of $3,000 be established for the Parkway Local Board of Education.

 

Roll Call:                       _____  Mr. Armstrong            _____  Mr. Lyons

                                    _____  Mrs. Burtch                 _____  Mr. Swygart

                                    _____  Mr. Gaerke

           

7.         Moved by _______, Seconded by _______ that the meeting be adjourned.

 

Roll Call:                       _____  Mr. Armstrong            _____  Mr. Lyons

                                    _____  Mrs. Burtch                 _____  Mr. Swygart

                                    _____  Mr. Gaerke

 

           Time: _____________


PARKWAY LOCAL SCHOOLS
BOARD OF EDUCATION REGULAR MEETING
TUESDAY, JANUARY 8, 2019 @ 6:45 P.M.
COMMUNITY ROOM

OPENING

 

A.        CALL TO ORDER

 

B.        ROLL CALL

 

            Roll Call:           _____  Mr. Armstrong            _____  Mr. Lyons

                                    _____  Mrs. Burtch                 _____  Mr. Swygart

                                    _____  Mr. Gaerke

 

C.        PLEDGE OF ALLEGIANCE    

 

THIS MEETING IS A MEETING OF THE BOARD OF EDUCATION IN PUBLIC FOR THE PURPOSE OF CONDUCTING THE SCHOOL DISTRICT’S BUSINESS AND IS NOT TO BE CONSIDERED A PUBLIC COMMUNITY MEETING.  THERE IS A TIME FOR PUBLIC PARTICIPATION DURING THE MEETING AS INDICATED ON THE AGENDA.

 

THE PARKWAY LOCAL BOARD OF EDUCATION IS BEING ASKED TO CONSIDER A NUMBER OF ITEMS TOGETHER IN ONE MOTION (FOLLOWING A CONSENT AGENDA FORMAT).  THESE ITEMS ARE PRESENTED UNDER THE “TREASURER’S REPORT” AND UNDER THE “SUPERINTENDENT’S REPORT” SECTIONS OF THIS AGENDA.  BOARD MEMBERS SHOULD REVIEW THESE ITEMS AND REQUEST ANY ITEM(S) HE OR SHE WOULD LIKE TO HAVE CONSIDERED SEPARATELY REMOVED FROM THE CONSENT RECOMMENDATION AND INCLUDED FOR A SEPARATE BOARD DECISION.

 

D.        Moved by _______, Seconded by _______ that the agenda be approved as

            presented.

 

            Roll Call:         _____  Mr. Armstrong            _____  Mr. Lyons

                                    _____  Mrs. Burtch                 _____  Mr. Swygart

                                    _____  Mr. Gaerke

 

E.         RECOGNITION OF VISITORS (*)

 

  1. Reception of Public

     

    F.         TREASURER’S REPORT

     

    Treasurer’s Consent Items

     

  • Approve the following meeting minutes:

     

    December 7, 2018                               Special Meeting

    December 11, 2018                             Regular Meeting

     

  • Approve the Treasurer’s Report and Payment of Bills as Presented.

     

  • Approve increase in Permanent Appropriations of $342,696 in the General Fund Object 600 to reflect planned construction of football bleachers.

 

  • Approve the amounts and rates as determined by the budget commission and authorizing the necessary tax levies and certifying them to the county auditor:      

 

  Inside                    Outside

             General Fund                                                    5.2                          16.2

                                                                                                                      8.97

            Permanent Improvement                                                                   1.5

             Bond Fund                                                                                         4.2

             Classroom Facility Maintenance                                                         .5

 

End of Treasurer’s Consent Items

 

Moved by _______, Seconded by _______

 

            Roll Call:         _____  Mr. Armstrong            _____  Mr. Lyons

                                    _____  Mrs. Burtch                 _____  Mr. Swygart

                                    _____  Mr. Gaerke

 

G.        ADMINISTRATIVE REPORTS

 

            1.         Mr. Fortkamp

            2.         Mr. Woods

            3.         Mr. Esselstein

 

H.        SUPERINTENDENT’S REPORT

 

  1. Mileage Rate Update - $0.58/mile

 

Superintendent’s Consent Items

 

  • Approve issuing a one-year contract to Kerry Adams as a custodian effective January 2, 2019.  Mr. Adams will be at ten years of experience on the salary schedule.

 

End of Superintendent’s Consent Items

 

            Moved by _______, Seconded by _______

 

            Roll Call:         _____  Mr. Armstrong            _____  Mr. Lyons

                                    _____  Mrs. Burtch                 _____  Mr. Swygart

                                    _____  Mr. Gaerke

 

I.          MoVED by _______, secondED by _______ that the Board

pursuant to Ohio Revised Code Section 121.22 adjourn to

executive session for the express purpose of discussing:     

 

  1. _____  Personnel

                      ______  Appointment or Evaluation                 ______ Promotion

                      ______  Employment                                         ______ Demotion

                      ______  Dismissal                                              ______ Compensation

                      ______  Discipline                                             ______ Investigation of

                                                                                                     charges or complaints

                                                                                                     against an employee,

                                                                                                     official or student.

    2.   _____  Property purchase or sale

    3.   _____  Conferences with an attorney involving pending or imminent

                      court action

    4.   _____  Negotiations  (Preparing, Conducting, or Reviewing)

    5.   _____  Confidential matters as required by federal/state laws, statutes

    6.   _____  Security arrangements

     

    Roll Call:         _____  Mr. Armstrong            _____  Mr. Lyons

                                        _____  Mrs. Burtch                 _____  Mr. Swygart

                                        _____  Mr. Gaerke

     

                Time Entered: _______                   Time Returned to Regular Session: _______

     

    J.          ADJOURNMENT

     

    Moved by _______, Seconded by _______ that the meeting be adjourned.

               

    Roll Call:         _____  Mr. Armstrong            _____  Mr. Lyons

                                        _____  Mrs. Burtch                 _____  Mr. Swygart

                                        _____  Mr. Gaerke

                Time: _______

     

    (*)        Each person addressing the Board shall give his/her name and address.  If several people

                wish to speak, each person will be allotted three minutes until the total time of 30

                minutes is used.  During that period, no person may speak twice until all that desire to

                speak have had the opportunity to do so.  Persons desiring more time should follow the

                procedure of the Board to be placed on the regular agenda. The period of public

                participation may be extended by a vote of the majority of the Board.